Powerful Free Tools for Easier Mailing

PDF Preflight Tools

Working with PDFs Made Easy

LetterStream’s PDF Tools are free online tools that allow you to preflight, shift, merge, rotate, crop, and otherwise fine-tune your PDFs so they meet USPS-ready mailing specifications and our envelope windows. By cleaning up files before you send them to print-and-mail, you reduce errors, avoid extra coversheet costs, and ensure every job moves smoothly through our production process as a trusted print-to-mail partner.

PDF Preflight

Access:

You can access the PreFlight tool from My Account > PDF Tools

Overlay Information:

Submit PDF returns a new version of the document with overlays

Minimum Margin Guidelines:

Shows required minimum margins

Address Specification:

Provides guidelines for placement

Display Dimension Option:

Add measurement labels to your overlay

The PDF PreFlight tool overlays key information onto the first page of your PDF document. This helps ensure proper address placement, eliminates the need for system-generated coversheets, improves statement formatting, and can help reduce mailing costs. It is particularly useful if your documents already contain recipient and return address details.

Extract Pages from Set

The Extract Pages feature within our PDF tools allows you to extract specific pages from multi-page PDF sets.

Set Page Groups:

Define groups of pages to extract

Extract Specific Pages:

Option to extract specific pages from each group

Range Extraction:

If you leave “Pages per Set” option empty, you can extract a range

Shift PDF Content

The Shift PDF Contents feature allows you to move the content of your PDF document up, down, left, or right by specified measurements (in inches). This tool is ideal for aligning mispositioned documents, ensuring that the content is properly placed within the document layout. By using this feature, you can make precise adjustments to the positioning of text, images, and other elements within your PDF, which can be particularly helpful when preparing documents for mailing to ensure everything fits correctly.

Join Multiple PDFs

The Join Multiple PDFs feature allows you to combine multiple PDF files into a single document. This can be particularly useful for simplifying your mailing process and reducing the number of jobs you need to manage.

Upload Order:

Upload your PDFs in the order you want them

Combining Up to 10 PDFs

Blank Pages for Duplex Printing:

If any PDFs have an odd page count and you are printing duplex (double-sided), you can add blank pages for proper duplexing.

Convert Color to Black and White (BW)

The Convert Color PDF to B&W feature allows you to change full-color PDF documents into black and white. This is particularly useful for reducing printing costs, as black and white printing is generally less expensive than color printing.

PDF Rotate File

The PDF Rotate feature allows you to rotate pages within your PDF file in either a clockwise or counterclockwise direction. This can be useful for correcting the orientation of pages that may have been uploaded incorrectly. You can choose the direction of rotation based on your needs.

Extract Addresses from PDF

The Extract Addresses feature allows you to upload a PDF that contains recipient addresses, such as mailing labels. The tool extracts these addresses into a CSV file format, which can then be used for mailings. This is particularly useful for organizing and managing recipient information efficiently.

Frequently Asked Questions

Do I Have To Use The PDF Tool?

No. This tool is made available free by LetterStream to help you manipulate your PDF files as you would like. This tool can help you save time and make your mailings easier to process and send.

Can I Extract Addresses From My PDF?

Yes. The PDF tool can easily and conveniently help you extract your addresses from your PDF file(s).

Can A PDF Be Rotated After Upload?

Yes. The PDF tool allows you to re-orient your file/pages.

Is My PDF formatted Correctly?

Use PDF PreFlight Tool — it scans your PDF, overlays guides, checks margins, page size, address placement, and flags issues before submission. The PDF tool is available within your free LetterStream account.

Can I Extract Only Some Pages Or Addresses From A Multi-Page PDF?

The “Extract Pages” and “Extract Addresses” tools allow selecting specific pages and output addresses into a CSV.

How Do I Convert Or Reduce Color PDFs To Black and White To Save Costs?

LetterStream offers a “Convert Color PDF to B&W” function. The Convert Color PDF to B&W feature allows you to change full-color PDF documents into black and white. This is particularly useful for reducing printing costs, as black and white printing is generally less expensive than color printing.